Privacy Policy

1. Introduction

Nightrider Notary ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website (nightridernotary.com) or our mobile notary and document courier services.

By using our services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

Information You Provide

When you contact us or request services, we collect:

• Contact Information: Name, email address, phone number
• Service Details: Service type requested, preferred date/time, location
• Document Information: Type of documents (for service planning only)
• Communication Records: Messages sent through our contact form

Automatically Collected Information

When you visit our website, we automatically collect:

• Usage Data: Pages viewed, time spent on site, referring pages
• Device Information: Browser type, operating system, device type
• IP Address: For security and analytics purposes
• Cookies: Small data files stored on your device (see Cookie Policy below)

3. How We Use Your Information

We use collected information for:

• Service Delivery: Scheduling appointments, coordinating deliveries
• Communication: Responding to inquiries, sending confirmations
• Business Operations: Processing payments, maintaining records
• Security: Preventing fraud, protecting against abuse
• Legal Compliance: Meeting notary record-keeping requirements
• Improvement: Analyzing website usage to enhance user experience
• Marketing: Sending service updates (with your consent)

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties.

We may share your information with:

• Service Providers: Email delivery (Resend), payment processing (Stripe), security services (Upstash) - only as necessary to provide our services
• Legal Authorities: When required by law, court order, or to protect our rights and safety
• Business Transfers: In connection with a merger, sale, or asset transfer (you will be notified)

5. Data Security

We implement industry-standard security measures to protect your information:

• SSL/TLS encryption for data transmission
• Secure servers hosted by Vercel
• Rate limiting to prevent abuse
• CSRF protection on forms
• Access controls and authentication
• Regular security audits

However, no internet transmission is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as necessary to:

• Provide services you requested
• Comply with legal obligations (notary records: 10 years per WA state law)
• Resolve disputes and enforce agreements
• Business record-keeping purposes

7. Your Privacy Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your data (subject to legal retention requirements)
• Opt-Out: Unsubscribe from marketing communications
• Data Portability: Receive your data in a machine-readable format

To exercise these rights, contact us at isaiah@nightridernotary.com

8. Cookies and Tracking

We use cookies for:

• Essential Cookies: Required for website functionality
• Analytics Cookies: To understand how visitors use our site
• Performance Cookies: To improve site speed and reliability

You can control cookies through your browser settings. Disabling cookies may affect site functionality.

9. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices of these sites. We encourage you to read their privacy policies.

10. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect information from children. If you believe we have collected information from a child, please contact us immediately.

11. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to say no to the sale of personal information
• Right to access your personal information
• Right to equal service and price

Note: We do not sell your personal information.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us:

14. Washington State Specific Rights

As a Washington State business, we comply with all applicable state privacy laws, including the Washington My Health My Data Act for health-related information (if applicable to notarized health documents).